Submitted Galleries

Introduction

Submitted galleries are the heart of AutoGallery Pro, and it's main purpose is to accept, process, and display them. The main interface for other webmasters to submit galleries to you is the submit.cgi script. You can also submit galleries manually through the control panel. The entire process of submitting and managing galleries is covered in this document.

Adding

There are three ways to add galleries to the submitted database: through the submit.cgi script, through the control panel's manual submission form, and by importing galleries from text files. This document will cover the first two. If you need information on importing galleries, see the Importing Galleries section of this manual.
Managing

To manage the galleries in your database, locate and click on the Display Galleries link in the Submitted Galleries section of the control panel menu. AutoGallery Pro will load a page where you can view, search, and manage all of your galleries. At the top of the page there will be a box which you can use to control what galleries will be displayed.


A description of each of the marked items follows.
  1. If you want to search the galleries for a specific keyword, enter it here
  2. To display a gallery with a specific gallery ID, enter the ID number here
  3. Select the database of galleries that you would like to view or search
    • Unconfirmed - these are galleries that have been submitted but not confirmed by e-mail
    • Pending - these are galleries that have been submitted and are awaiting approval
    • Approved - these are galleries that have been approved and are eligible for display on your TGP page
    • Archive or Category - these are galleries that have been approved and archived
  4. Enter the number of galleries you would like displayed per page. For best loading times 20 is recommended
Once you have selected the options to determine what galleries you want do display, press the Display Galleries button. AutoGallery Pro will search the database using your criteria, and display a list of the galleries it finds. Each gallery will be displayed in it's own section, as you see below.


A description of each of the marked items follows.
  1. This is the ID number that has been assigned to the gallery
  2. This is where you can view and manage the gallery's preview thumbnail. If the gallery does not have a preview thumbnail it will say [No Thumb]. You can click on the [No Thumb] link to create or upload one. To delete the thumbnail click on the [Delete] link. To create or upload a new thumbnail, click on the [Edit] link.
  3. Click this link to visit the gallery. It will open in a new window.
  4. Click on this link to make the gallery a permanent gallery.
  5. Click on this link to delete the gallery completely. A pop-up window will appear to confirm the deletion.
  6. Click on this link to blacklist one or more items from the gallery. A pop-up window will appear where you can select what you want blacklisted.
  7. Click this link to have AutoGallery Pro scan the gallery. A pop-up window will appear with the scan results.
  8. This is the IP address of the gallery. Click on it to resolve the IP to a hostname.
  9. This is the IP address of the person who submitted the gallery. Click on it to resolve the IP to a hostname.
  10. Click on this link to use your normal e-mail client to send an e-mail to this submitter.
  11. This indicates if the gallery has a link back to your site.
  12. This indicates if the gallery has been scanned or not. Generally only imported galleries will not have been scanned.
  13. Click this link to assign one or more icons to a gallery.
Approving New Galleries

Galleries can also be approved using the Framed Gallery Reviewer

To approve new galleries you will first want to bring up all of the Pending galleries in your database. From the Display Galleries box at the top of the page make sure that the Database field is set to Pending. Once you have the form filled in for the galleries you want to see, press the Display Galleries button. AutoGallery Pro will load your pending galleries for you to view. You can then go through and examine each gallery to see if you want to keep it for your TGP.

For galleries that you want to keep, edit the Status field and select the Approved option. For galleries that you want to reject, select the Rejected option. For rejected galleries you can select to send an e-mail to the submitter with information on why it was rejected. That can be selcted from the Reason for Rejection field. Once you have set the status for all of the galleries that you want to process, press the Process Changes button.

For galleries that you are approving you have the option to change the Display setting. This setting tells AutoGallery Pro the first date when the gallery is eligible for display on your TGP. It can be set to any date, past, present, or future. This allows you to approve galleries for many days in advance, and AutoGallery Pro will only show them when that day has come.

Updating

The following items can be edited directly. Although you cannot see a traditional text editing field, they can all be edited as if they are regular text fields.
After you have made changes to one or more galleries, you will need to press the Process Changes button. There is one located at both the top and bottom of the page. If you do not press the Process Changes button, the updates you have made will not take effect.

Clicking on any of the green colored links will apply that value to every gallery on the current page. For example, if you want all of the galleries to be in the same category, click on the green Category link and then press the Process Changes button.

Deleting

To delete a gallery all you need to do is click on the delete link (J) for that gallery. A pop-up window will appear confirming the deletion. If you are deleting an approved or archived gallery, you will also need to rebuild your TGP pages in order to remove it from them.

To delete multiple galleries at once, change the Status to either Deleted or Rejected. Once you have done this for all of the galleries that you want to delete, press the Process Changes button. Tip: You can also set one gallery's status to Deleted then click on the green Status link. This will change the status of all the other galleries on the page to Deleted, and you can then press the Process Changes button to delete all of the galleries that are currently being displayed.

Making a Submitted Gallery Permanent

Through the Display Galleries interface you can quickly and easily make a submitted gallery into a permanent gallery. Simply locate the gallery that you want to make into a permanent gallery and then click on the [Permanent] link. You will be asked to confirm that this is what you want to do. If you click Ok the gallery will be made into a permanent gallery.

When a submitted gallery is made into a permanent gallery the software will use some default values. The submitted gallery will not be removed, that will be up to you to decide if you want to delete it or keep it as a submitted gallery.