Table of Contents
Introduction

The main function of ToplistX is to maintain a database of member accounts and track their stats, so it is obviously important to understand how the software handles them. This document will give you an overview of how to add, maintain, and remove accounts.

Searching Accounts

To search the current accounts in your database so you can modify or delete them, access the Accounts > Search Accounts function from the control panel menu. This will display a page where you will be able select a number of different search options so you can quickly locate the account(s) you want to work with. Most of the database fields that you can search use the software's Standard Search function, however the Title, Description & Keywords field uses the Boolean Search feature. The When you perform a search, the accounts that match your search terms will be displayed like the following example:

  1. Use this checkbox to select this account when you want to run a function on multiple accounts at once
  2. This section displays the account's current settings.
  3. This is the value that the current search results were sorted by
  4. These are the functions that you can run on this specific account
The functions that you can run on each individual account (marked D in the image above) are described below. In addition to running functions on single accounts at a time, you can also run a few functions on multiple accounts at once. At the bottom of the search results table you will several buttons which can be used for this purpose. Each of these bulk functions is described below. Running functions on a large number of accounts can take some time to complete, so be sure to allow the function to run completely before you run other software functions.

Adding a New Account

To add a new account access the Accounts > Add Account function from the control panel menu. This will display a popup window where you will be able to enter the account data that you want to use. Each of the form fields are described below. In addition to the standard account data, you will also be able to configure the account click tracking data. The click tracking data is broken down by hour, so you can configure stats for each hour of the day for each type of stat. You will also find all of the user defined fields that you have configured, and will be allowed to fill in or select the appropriate values for those fields. Once you have filled in all of the fields as you want them, press the Add Account button. This will add the new account to the database.

Account Status

When accounts are submitted they are assigned a status which determines how they will be handled by the software and when they will be displayed on your ranking pages. Each of the available status options are described below. The account status can be changed at any time by editing the account, however accounts cannot be moved back to unconfirmed status once they have been confirmed.

Reviewing Pending Accounts

Pending accounts can be reviewed directly from the Search Accounts interface. Using the ToDO > Review New Accounts function you can quickly access the Search Accounts interface to see only the pending accounts. Once the page has loaded, you will see all of your pending accounts, and you can begin processing them.

For each pending account, there will be two additional icons and a drop down selection field in their Functions column. You can click on the icon to approve the account, or the icon to reject the account. It is also possible to approve or reject multiple accounts at once. To do this, put a check in the checkbox for each account that you want to approve, then scroll to the bottom of the page and press the Approve button. The same can be done for rejecting several accounts at once.

When an account is approved, it's status will be set to Active and it will be eligible for display on your ranking pages. The contents of the email-account-added.tpl template will be sent to the account owner if the e-mail option is enabled in the General Settings interface.

When an account is rejected, it will be immediately deleted from the database. Using the drop down selection field in the Functions column, you can select the rejection e-mail message that should be sent to the account. If you select None, no e-mail message will be sent.

Reviewing Edited Accounts

If you have selected the option to review account edits, you will be able to review them directly from the Search Accounts interface. Using the ToDo > Review Edited Accounts function you can quickly access the Search Accounts interface to see only the accounts that have been edited. Once the page has loaded, you will see all of the edited accounts, and you can begin processing them.

For each pending account, there will be a yellow colored section of data following the normal account data. This section will show the information that the site owner has changed, so you can quickly compare it with the existing information and decide if you want to accept the changes. You can click on the icon to approve the new information, or the icon to reject the new information and leave the account as it currently is listed.

Editing a Account

To edit a account you will first need to locate it through the Account Search interface. When you locate the account you want to edit, click on the icon to bring up the account editing interface. This interface is nearly identical to the account addition interface, and has the same form fields with the same properties. You can make the changes that you want, and then press the Update Account button to save your changes.

Deleting a Account

To delete a account you will first need to locate it through the Account Search interface. When you locate the account you want to delete, click on the icon, which will ask you to confirm the deletion.